Privacy Policy

This privacy policy for the website www.incube.pl (“Privacy Policy”) specifies, in particular, the terms of use of the website www.incube.pl by visitors (“User”), the rules for processing personal data, and the use of cookies on the website www.incube.pl.

1. GENERAL PROVISIONS

1.1. This Privacy Policy governs the User’s use of the website www.incube.pl.

1.2. The administrator of your personal data is INCUBE CPM S.A. with its registered office in Warsaw, ul. Wołoska 22A, 02-675 Warsaw, registered in the National Court Register kept by the District Court for the Capital City of Warsaw in Warsaw, XIII Commercial Division of the National Court Register under KRS number 0001146109, NIP 521-359-10-39, REGON 142762910, share capital of PLN 500,000 (“Administrator”). You can contact the Administrator by sending an email to: rodo@incube.pl or in writing to the Administrator’s registered office address.

1.3. The minimum technical requirements necessary for cooperation with the Administrator’s IT system are having a computer or other device connected to the Internet, equipped with a web browser, and access to email (when using the contact form or newsletter).

1.4. The personal data of users of the website www.incube.pl are processed in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“GDPR”), as well as the Act on electronic services of 18 July 2002 (Journal of Laws 2020, item 344).

1.5. The Administrator takes special care to protect the interests of data subjects, ensuring that collected data are processed lawfully, fairly, and transparently, collected for specified, explicit, and legitimate purposes, and not further processed in a manner incompatible with those purposes, adequate, relevant, and limited to what is necessary, accurate and kept up to date, stored in a form permitting identification of data subjects for no longer than necessary, and processed securely, including protection against unauthorized or unlawful processing and against accidental loss, destruction, or damage, using appropriate technical or organizational measures.

2. PROCESSING OF PERSONAL DATA

2.1. The Administrator may process Users’ personal data if necessary for using the website www.incube.pl or services provided through it.

2.2. The purpose, scope, and categories of recipients of data processed by the Administrator depend on the actions taken by the User when using the website www.incube.pl.

2.3. Possible purposes for processing Users’ personal data by the Administrator are specified below.

2.3.3. Personal data, including name, surname, email address, and phone number of a person contacting the Administrator via email or the contact form, will be processed for:

a) handling the inquiry and communicating with that person regarding their message sent via email or the contact form – based on Article 6(1)(f) GDPR, i.e., the legitimate interest of the Administrator, which is communication with the person who initiated contact;
b) establishing, pursuing, or defending against potential claims between the person who contacted the Administrator via email or the contact form – based on Article 6(1)(f) GDPR, i.e., the legitimate interest of the Administrator, which is the possibility of establishing and pursuing claims and defending against claims.

2.3.4. Personal data of Users of the website www.incube.pl obtained via cookies will be processed for:

a) ensuring the proper functioning of the website – cookies enable the use of available functions and convenient navigation between pages;
b) improving browsing comfort – cookies help detect errors on certain pages and continuously improve them;
c) generating statistics – cookies are used to analyze how Users interact with the website (e.g., number of visitors, most popular content). Analyses allow continuous improvement of the website and adaptation to user preferences;
d) conducting marketing activities – cookies enable the Administrator to display ads tailored to User preferences.

2.4. Providing personal data is voluntary, but in each case, it is necessary to use selected services provided by the Administrator (failure to provide data may result in the inability to provide services).

2.5. User data will be processed for the period necessary to achieve the purposes of processing or until an objection is raised or consent is withdrawn (if processing is based on legitimate interest or consent) – whichever occurs first.

2.6. Afterward, the Administrator will retain data until the statute of limitations for potential claims expires.

2.7. Personal data processed by the Administrator may be disclosed to third parties in accordance with the GDPR.

2.8. Due to the Administrator’s use of third-party tools or services and their cookies, personal data may be transferred to third countries, including Meta Platforms Ireland Limited (Facebook, Facebook Pixel), LinkedIn Ireland Unlimited Company (LinkedIn), Google LLC (Google Analytics, Google Ads), Hubspot Ireland Limited (Hubspot), Albacross Nordic AB (Albacross).

2.9. The Administrator may transfer personal data to countries outside the European Economic Area (EEA). In such cases, the transfer is based on legal instruments permitted under the GDPR, particularly Standard Contractual Clauses.

2.10. For more information on data transfers to third countries, contact the Administrator directly.

2.11. Personal data processed by the Administrator may be disclosed to entities and authorities authorized to process such data under applicable law.

3. COOKIES AND OPERATIONAL DATA

3.1. Cookies are small text files sent by a server and stored on the User’s device.

3.2. Certain information stored in cookies (e.g., preferences), especially combined with other User data, may be considered personal data. Such data is processed only for specific functions related to the website www.incube.pl, as described below. Data is encrypted to prevent unauthorized access.

3.3. The following cookies are used on www.incube.pl:

3.3.1. Administrator’s cookies:
a) session cookies – temporary files stored until logging out, leaving the website, or closing the browser;
b) persistent cookies – remain on the User’s device for a specified time or until manually deleted.

3.3.2. Third-party cookies: Meta Platforms Ireland Limited, LinkedIn Ireland Unlimited Company, Google LLC, Hubspot Ireland Limited, Albacross Nordic AB.

3.4. The Administrator may process cookie data (including personal data) for:
3.4.1. website administration (e.g., server logs);
3.4.2. measuring User interactions and determining traffic sources;
3.4.3. generating statistics to improve website structure and content;
3.4.4. website development and optimization based on User behavior;
3.4.5. displaying personalized ads.

3.5. Each visit to www.incube.pl involves sending a request to the server. Requests are logged and include the User’s IP address, date/time, browser, and OS. Logs are used for administration and are not disclosed to unauthorized persons. Essential cookies are stored for up to 14 months.

3.7. Third-party cookies (e.g., Meta, Google, LinkedIn) are used for collaboration with partners. These cookies may store data for up to 6 months (Meta, Google Ads, Hubspot), 2 years (LinkedIn), or 25 months (Google Analytics, Albacross). For details, refer to the respective privacy policies.

3.8. Third-party services used on www.incube.pl include: Meta Platforms Ireland Limited, LinkedIn Ireland Unlimited Company, Google LLC, Hubspot Ireland Limited, Albacross Nordic AB.

3.9. Most browsers accept cookies by default. Users can adjust cookie settings, but disabling them may affect website functionality.

3.10. Browser settings regarding cookies are relevant for consent. If no consent is given, adjust settings via the browser or the cookie banner.

3.11. For instructions on managing cookies, consult your browser’s help section.

4. RIGHTS RELATED TO DATA PROCESSING

4.1. Providing data is voluntary but may be necessary for certain website functions.

4.2. The User has the right to:
4.2.1. access their personal data;
4.2.2. request rectification;
4.2.3. request erasure;
4.2.4. request restriction of processing;
4.2.5. data portability (receive data in a structured format);
4.2.6. object to processing based on legitimate interest.

4.3. If processing is based on consent, the User may withdraw it at any time without affecting the lawfulness of prior processing.

4.4. To exercise these rights, contact the Administrator using the details in section 1.2.

4.5. The User may also lodge a complaint with the supervisory authority (President of the Personal Data Protection Office) if they believe processing violates the GDPR.

5. COPYRIGHT

5.1. All materials, graphics, layout, trademarks, and other information on www.incube.pl are the exclusive property of the Administrator.

5.2. Downloading or using any materials requires the Administrator’s consent.

5.3. Downloading must not violate this Privacy Policy, applicable laws, or the Administrator’s interests.

5.4. All graphical elements, technical solutions, and other website components are protected by copyright.

5.5. Unauthorized use of content may result in liability for damages.

6. CHANGES TO THE PRIVACY POLICY

6.1. The Administrator may update this Privacy Policy for important reasons, including:
6.1.1. changes in applicable law;
6.1.2. need to align with legal requirements or editorial corrections;
6.1.3. technical or operational changes to the website;
6.1.4. changes in terms of use;
6.1.5. need to update information in the Privacy Policy.

7. FINAL PROVISIONS

7.1. The website may contain links to other sites. Users are advised to review their privacy policies. This Privacy Policy applies only to www.incube.pl.

7.2. The Administrator implements technical and organizational measures to protect personal data against unauthorized access, unlawful processing, loss, or damage.

7.3. Matters not covered by this Privacy Policy are governed by the Polish Civil Code of 23 April 1964.